Digitalisation of Technical Archives in Halden Municipality

contract award notice

Following the summary about the notice 2021/S 030-075881 dispatched in the year 2021.

Contracting authority Halden Kommune
NORGE (NO) more authorities
Type of the contracting authority Regional or local authority
Main activity General public services
Type of contract Services
Main CPV code
Place of performance Østfold (NO031) more
Country EN; - country: NO
Document type Contract award notice
Procedure Open procedure
Type of bid Not applicable
Award criteria Not applicable
Regulation European Economic Area (EEA)
Publication date 2021-02-12 00:00:00
Deadline 2021-05-20 00:00:00
Values 2˙200˙000.00 NOK (procurement total)
Ref. No. Doc: 2020/S 217-533799

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View raw data from TED xml.

TECHNICAL_SECTION

1 RECEPTION_ID: 21-072905-001

1 DELETION_DATE: 20210520

1 FORM_LG_LIST: EN

1 COMMENTS: From Convertor

LINKS_SECTION

1 XML_SCHEMA_DEFINITION_LINK

1 OFFICIAL_FORMS_LINK

1 FORMS_LABELS_LINK

1 ORIGINAL_CPV_LINK

1 ORIGINAL_NUTS_LINK

CODED_DATA_SECTION

1 REF_OJS

2 COLL_OJ: S

2 NO_OJ: 30

2 DATE_PUB: 20210212

1 NOTICE_DATA

2 NO_DOC_OJS: 2021/S 030-075881

2 URI_LIST

3 --- URI_DOC   value: http://ted.europa.eu/udl?uri=TED:NOTICE:075881-2021:TEXT:EN:HTML

2 LG_ORIG: EN

2 ISO_COUNTRY

INFO: NO

2 IA_URL_GENERAL: https://permalink.mercell.com/141048524.aspx

2 ORIGINAL_CPV: Computer archiving services

INFOCODE: 72252000

2 ORIGINAL_CPV: Scanning services

INFOCODE: 79999100

2 VALUES

3 --- VALUE   value: 2200000.00

2 REF_NOTICE

3 --- NO_DOC_OJS   value: 2020/S 217-533799

1 CODIF_DATA

2 DS_DATE_DISPATCH: 20210209

2 AA_AUTHORITY_TYPE: Regional or local authority

INFOCODE: 3

2 TD_DOCUMENT_TYPE: Contract award notice

INFOCODE: 7

2 NC_CONTRACT_NATURE: Services

INFOCODE: 4

2 PR_PROC: Open procedure

INFOCODE: 1

2 RP_REGULATION: European Economic Area (EEA)

INFOCODE: 6

2 TY_TYPE_BID: Not applicable

INFOCODE: 9

2 AC_AWARD_CRIT: The most economic tender

INFOCODE: 2

2 MA_MAIN_ACTIVITIES: General public services

INFOCODE: S

2 HEADING: 03C03

2 INITIATOR: 03

TRANSLATION_SECTION

1 ML_TITLES

2 ML_TI_DOC

3 --- TI_CY   value: Норвегия

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Услуги по компютърно архивиране

2 ML_TI_DOC

3 --- TI_CY   value: Norsko

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Počítačová archivace

2 ML_TI_DOC

3 --- TI_CY   value: Norge

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Edb-arkivering

2 ML_TI_DOC

3 --- TI_CY   value: Norwegen

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Datenarchivierung

2 ML_TI_DOC

3 --- TI_CY   value: Νορβηγία

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Υπηρεσίες ηλεκτρονικής αρχειοθέτησης

2 ML_TI_DOC

3 --- TI_CY   value: Norway

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Computer archiving services

2 ML_TI_DOC

3 --- TI_CY   value: Noruega

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Servicios de archivo informático

2 ML_TI_DOC

3 --- TI_CY   value: Norra

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Arvuti arhiveerimisteenused

2 ML_TI_DOC

3 --- TI_CY   value: Norja

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Tietotekniset arkistointipalvelut

2 ML_TI_DOC

3 --- TI_CY   value: Norvège

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Services d'archivage informatique

2 ML_TI_DOC

3 --- TI_CY   value: Iorua, an

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Computer archiving services

2 ML_TI_DOC

3 --- TI_CY   value: Norveška

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Usluge računalne pohrane

2 ML_TI_DOC

3 --- TI_CY   value: Norvégia

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Számítógépes archiválási szolgáltatások

2 ML_TI_DOC

3 --- TI_CY   value: Norvegia

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Servizi di archiviazione dati

2 ML_TI_DOC

3 --- TI_CY   value: Norvegija

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Kompiuterinio archyvavimo paslaugos

2 ML_TI_DOC

3 --- TI_CY   value: Norvēģija

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Datoru arhivēšanas pakalpojumi

2 ML_TI_DOC

3 --- TI_CY   value: in-Norveġja

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Servizzi ta' l-arkivju ta' kompjuter

2 ML_TI_DOC

3 --- TI_CY   value: Noorwegen

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Computerarchiveringsdiensten

2 ML_TI_DOC

3 --- TI_CY   value: Norwegia

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Usługi komputerowe w zakresie archiwizowania

2 ML_TI_DOC

3 --- TI_CY   value: Noruega

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Serviços de arquivo informático

2 ML_TI_DOC

3 --- TI_CY   value: Norvegia

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Servicii de arhivare computerizată

2 ML_TI_DOC

3 --- TI_CY   value: Nórsko

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Počítačová archivácia

2 ML_TI_DOC

3 --- TI_CY   value: Norveška

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Storitve računalniškega arhiviranja

2 ML_TI_DOC

3 --- TI_CY   value: Norge

3 --- TI_TOWN   value: Halden

3 TI_TEXT

L: 4 --- key: (P)   value: Dataarkivering

1 ML_AA_NAMES

2 AA_NAME: Halden Kommune

FORM_SECTION

1 F03_2014

2 LEGAL_BASIS

INFO: 32014L0024

2 CONTRACTING_BODY

3 ADDRESS_CONTRACTING_BODY

L: 4 --- key: (OFFICIALNAME)   value: Halden Kommune

L: 4 --- key: (NATIONALID)   value: 959159092

L: 4 --- key: (ADDRESS)   value: Storgata 8

L: 4 --- key: (TOWN)   value: Halden

L: 4 --- key: (POSTAL_CODE)   value: 1751

INFO4: NO

4 COUNTRY

L: 4 --- key: (CONTACT_POINT)   value: Svein Andersen

L: 4 --- key: (PHONE)   value: +47 69174500

L: 4 --- key: (E_MAIL)   value: svein.andersen@halden.kommune.no

L: 4 --- key: (FAX)   value: +47 69180058

L: 4 --- key: (URL_GENERAL)   value: https://permalink.mercell.com/141048524.aspx

L: 4 --- key: (URL_BUYER)   value: http://www.halden.kommune.no/

3 CA_TYPE

3 CA_ACTIVITY

2 OBJECT_CONTRACT

3 TITLE

L: 4 --- key: (P)   value: Digitalisation of Technical Archives in Halden Municipality

3 --- REFERENCE_NUMBER   value: 2020/9260

3 CPV_MAIN

4 CPV_CODE

3 TYPE_CONTRACT

3 SHORT_DESCR

L: 4 --- key: (P)   value: Halden municipality invites tenderers to an open tender contest regarding the digitalisation of technical archives in the municipality.

L: 4 --- key: (P)   value: Halden municipality requests tenders for the provision of services for clearing, organisation and digitalisation of the building application files, agricultural files, surveyor's certificates of area measures, section cases, surveying and sectioning archives as well as planning archives.

3 --- VAL_TOTAL   value: 2200000.00

3 NO_LOT_DIVISION

3 OBJECT_DESCR

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: Halden municipality carried out an archive analysis in 2017. The archives subject to digitalisation were surveyed and registered The archive analysis document is attached to the tender documentation — see annex 1, attachment 2. As a matter of form, we inform that the archive files ‘FDV og prosjektarkiv VA’ (‘MOM and the project archive Water and Sewage’) shall at the present not be digitised but priced as an option. Also note that ‘Kontraktsarkiv’ (‘the Contract archive’) shall not be digitalised.

5 P: Halden municipality has procured the archive core system from Documaster. This core must be used for this assignment.

5 P: Description of the archives subject to digitalisation:

5 P: — Building applications: 129 metres. Case files archived as hanging folders in filing cabinets with drawers as well as filing boxes (big cases). Deviations from the stated scope may occur.

5 P: Agricultaral files: 17 metres. The archive has recently been subject to clearing. Case files archived as hanging folders in filing cabinets with drawers.

5 P: Logging roads: 3 metres. The archive has recently been subject to clearing. Case files archived as hanging folders in filing cabinets with drawers.

5 P: — Surveyors' certificates of area measures, section cases, surveying and sectioning archives: 49 metres. Surveyors' certificates of area measures in folders, arranged in accordance with years section cases, survey cases and sectioning cases are archived in filing cabinets with hanging folders and sorted by cadastral numbers and title numbers (leasehold unit numbers/unit numbers). Deviations from the stated scope may occur.

5 P: Planning archive: 19 metres. The archive has recently been subject to clearing. Zoning plans are archived in hanging folders in filing cabinets with drawers, as well as in binders in shelves.

5 P: See comprehensive information in the tender documentation.

4 AC

5 AC_QUALITY

AC_CRITERION: Quality

AC_WEIGHTING: 60

5 AC_PRICE

AC_WEIGHTING: 40

4 OPTIONS

4 OPTIONS_DESCR

5 P: Option for the following archive parts is requested:

5 P: MOM: (Management, Operation and Maintenance) and project archive for Water and Sewage (Norwegian: VA, Vann og Avløp)

4 NO_EU_PROGR_RELATED

2 PROCEDURE

3 PT_OPEN

3 NO_CONTRACT_COVERED_GPA

3 --- NOTICE_NUMBER_OJ   value: 2020/S 217-533799

2 AWARD_CONTRACT

3 TITLE

L: 4 --- key: (P)   value: Digitalisation of Technical Archives in Halden Municipality

3 AWARDED_CONTRACT

L: 4 --- key: (DATE_CONCLUSION_CONTRACT)   value: 2021-01-21

4 TENDERS

5 NB_TENDERS_RECEIVED: 2

5 NB_TENDERS_RECEIVED_SME: 1

5 NB_TENDERS_RECEIVED_OTHER_EU: 1

5 NB_TENDERS_RECEIVED_NON_EU: 0

5 NB_TENDERS_RECEIVED_EMEANS: 2

4 CONTRACTORS

5 NO_AWARDED_TO_GROUP

5 CONTRACTOR

6 ADDRESS_CONTRACTOR

OFFICIALNAME: Dansk Scanning A/S

ADDRESS: Skagerrakvej 16

TOWN: Esbjerg N

POSTAL_CODE: 6715

7 COUNTRY

PHONE: +45 70114116

6 NO_SME

4 VALUES

5 VAL_TOTAL: 2200000.00

2 COMPLEMENTARY_INFO

3 ADDRESS_REVIEW_BODY

L: 4 --- key: (OFFICIALNAME)   value: Halden tingrett

L: 4 --- key: (TOWN)   value: Halden

INFO4: NO

4 COUNTRY

3 --- DATE_DISPATCH_NOTICE   value: 2021-02-09

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