Strategic Technology Delivery Partner Services

prior information notice

Following the summary about the notice 2019/S 211-516618 dispatched in the year 2019.

Contracting authority City of York Council 26 info
York (UKE21) more authorities
Type of the contracting authority Regional or local authority
Main activity General public services
Type of contract Services
Main CPV code
Place of performance YORKSHIRE AND THE HUMBER (UKE) more
Country EN; - country: UK
Document type Prior information notice without call for competition
Procedure Not applicable
Type of bid Not applicable
Award criteria Not applicable
Regulation European Union, with participation of GPA countries
Publication date 2019-10-31 00:00:00
Deadline 2020-10-27 00:00:00
Linked information and documents

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L: 4 --- key: (OFFICIALNAME)   value: City of York Council

L: 4 --- key: (ADDRESS)   value: West Offices, Station Rise

L: 4 --- key: (TOWN)   value: York

L: 4 --- key: (POSTAL_CODE)   value: YO1 6GA

INFO4: UK

4 COUNTRY

L: 4 --- key: (CONTACT_POINT)   value: Phill Monk

L: 4 --- key: (PHONE)   value: +44 1904551137

L: 4 --- key: (E_MAIL)   value: Phill.Monk@york.gov.uk

L: 4 --- key: (URL_GENERAL)   value: www.york.gov.uk

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L: 4 --- key: (P)   value: Strategic Technology Delivery Partner Services

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L: 4 --- key: (P)   value: The City of York Council (‘CYC’), a unitary local municipal authority, seeks expressions of interest from suppliers capable of operating and managing its city-wide network infrastructure, and in time developing such future-proofed services to benefit the council, city and citizens. The supplier will be the City of York’s Strategic Technology Delivery Partner. CYC has already established itself as a ‘Fibre City’ and is providing some unified services (CCTV, UTMC, Education, Corporate, and Public Access) via the gigabit fibre infrastructure in the City. This has been possible because the City chose a joint approach to delivering connectivity for its corporate, education and UTMC networks via a single managed service delivery partner, for services that includes but is not restricted to the design, management and support of the corporate (and some local and regional partners’) voice, data and wireless estate. The scope of the MSA includes the fibre backbone connectivity within the City.

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5 P: CYC anticipates that a strategic technology delivery partner is as a minimum:

5 P: (a) responsible in partnership with the council’s own technical authority for technical design and finding technical solutions to strategic developments or council priorities that require technology to help deliver them;

5 P: (b) responsible for bringing innovations in technology to the attention of the council so that if they are relevant and can help achieve an improvement to existing arrangements or to bring about a strategic priority for the Council they are deployed appropriately;

5 P: (c) a partner that can help ensure the council’s Business as Usual operates more effectively and demonstrates best value for money;

5 P: (d) an organisation that works with other innovators within the council to integrate technologies by providing as a minimum the delivery platform (e.g. connectivity) for that innovation to be deployed upon;

5 P: (e) an organisation with the appropriate standing in the technology world to be able to work with other organisations to find technical solutions for the council;

5 P: (f) an organisation that responds pro-actively as well as reactively to change;

5 P: (g) helps the council make smarter use of data to improve services for its citizens and companies.

5 P: A previous PIN was issued in December 2017. Following a review of the scope of the contract, CYC now seeks further pre-tender market engagement ahead of a procurement process starting in December 2019.

5 P: It is expected that the contract will be let using the competitive procedure with negotiation.

5 P: CYC has already established itself as a ‘Fibre City’ and is providing some unified services (CCTV, UTMC, Education, Corporate, and Public Access) via the gigabit fibre infrastructure in the City. This has been possible because the City chose a joint approach to delivering connectivity for its corporate, education and UTMC networks via a single managed service delivery partner. CYC are currently in contract with this managed service provider, for services that includes but is not restricted to the design, management and support of the corporate (and some local and regional partners’) voice, data and wireless estate. This is supported and managed by an on-site team with back up from their engineering and consultancy teams as required. The scope of the MSA includes the fibre backbone connectivity within the City. The MSA contract is due to expire on the 31.8.2020.

5 P: In the light of the expiry of this contract and the current socio-economic, political and environmental challenges faced by all cities, CYC wishes to procure a partner that will not only work with CYC to maintain and operate the current systems and infrastructure, but do so by developing smarter and more citizen-centric services from development to the city delivery channels and thereby transform the local quality of life by improving:

5 P: (a) the economic opportunity;

5 P: (b) community engagement;

5 P: (c) integration, environmental management and reduction in environmental foot print.

5 P: CYC is actively investigating a number of funding streams for infrastructure and/or technology platform builds with a number of bodies. Any successful funding streams and their potential usage will be discussed at the information day.

5 P: CYC anticipates letting the contract for 10 to 15 years (subject to negotiation), with the intention to also use the city fibre network for the full period of the contract.

4 INFO_ADD

5 P: An information day for suppliers is planned for the 22.11.2019, in York at the council’s West Offices Headquarters. Suppliers wishing to attend or understand more should e-mail MSA.enquiries@york.gov.uk

5 P: Suppliers are free to use this e-mail address to request more details, or suggest conversations to discuss how they may be able to help York deliver its ambitions.

3 --- DATE_PUBLICATION_NOTICE   value: 2019-12-06

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L: 4 --- key: (P)   value: For the near future, CYC has some priorities, opportunities and challenges that need to be considered and or delivered, including but not restricted to:

L: 4 --- key: (P)   value: — extending the reach of the fibre network within and beyond the City into the outskirts of York,

L: 4 --- key: (P)   value: — continued involvement in regional developments in the local economic partnerships of which York is a member,

L: 4 --- key: (P)   value: — compiling grant submissions for York for government grant funding (eg DfT and DCMS),

L: 4 --- key: (P)   value: — using the extension of the fibre infrastructure as a platform to provide new and existing services to customers and partners within York,

L: 4 --- key: (P)   value: — future-proofing the fibre infrastructure in the City by ensuring that several fibre pairs are available to provide very high bandwidth capability across the infrastructure,

L: 4 --- key: (P)   value: — ensuring that the core infrastructure is capable of upgrade throughout its lifecycle. In anticipation of changes in technology/end of product support/incremental increases in bandwidth utilisation ensuring there is a refresh plan built into the delivery of the infrastructure,

L: 4 --- key: (P)   value: — continuing innovation in the delivery of digital services and improved use of data across the City to build more connectivity layers to support IoT developments,

L: 4 --- key: (P)   value: — building upon in initial interest, attract and secure 5g and small cell pilots into York,

L: 4 --- key: (P)   value: — ensuring resiliency of the core infrastructure and flexibility to meet changing requirements of internal customers and external customers,

L: 4 --- key: (P)   value: — ensuring security of the network and compliance such as but not restricted to PSN and PCI requirements,

L: 4 --- key: (P)   value: — the future direction of telephony for CYC and partners,

L: 4 --- key: (P)   value: — facilitating the move to mixed estate of on premises and hosted service delivery.

L: 4 --- key: (P)   value: The innovation and investment required to future proof the technology platforms of a Smart City and region require further consideration. The first step in achieving this is acquiring a single technology delivery partner which can achieve the outputs required from CYC’s current and developing Smart City Programme. The partner will be expected to co create new value with city data by engaging with not only public-sector bodies but also social entrepreneurs, schools, academies, citizens, community groups, universities, SMEs, charities and start-ups.

L: 4 --- key: (P)   value: CYC is engaging with the market to procure a technology delivery partner which will provide both connectivity (broadband services and Wi-Fi) and managed services (e.g. covering voice, data, local networks).The strategic delivery partner will be expected to provide a portfolio of services for different customers including:

L: 4 --- key: (P)   value: — services to schools/academies (i.e. pupils and staff), residents/and other end users,

L: 4 --- key: (P)   value: — services in relation to corporate connectivity, voice, data and wireless of CYC; and UTMC (Urban Traffic Management System),

L: 4 --- key: (P)   value: — services to third parties (including other public sector bodies/members of the public/SMEs/large corporate organisations) to deliver wider Smart City agenda.

L: 4 --- key: (P)   value: Some of the key objectives that CYC would hope to achieve with a strategic technology delivery partner include:

L: 4 --- key: (P)   value: — fibre connectivity (or next generation fibre technology) beyond a Gigabit Level (higher levels appropriate to future proofing bandwidths) to CYC property estates, including but not restricted to Schools (including academies and multi academy trusts), explore centres/libraries, community hubs, youth centres, other public sector organisations and agencies (e.g. Health), social enterprise bodies. Urban traffic management and CCTV connectivity services,

L: 4 --- key: (P)   value: — an appropriate contract length that will provide the stability to grow the investment in the infrastructure and to generate savings over the lifetime of the contract,

L: 4 --- key: (P)   value: — an appropriate contract that will include review points to benchmark the technology and costs of the contract and provide assurances it still provides value for money and reflects the technical landscape of the day or preferably remains innovative and one step ahead of the technology landscape of the day.

3 --- DATE_DISPATCH_NOTICE   value: 2019-10-28

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