Print and Communications Services, Dynamic Purchasing System via Panacea

contract notice

Following the summary about the notice 2019/S 035-078949 dispatched in the year 2019.

Contracting authority Sheffield City Council 44 info
Sheffield (UKE32) more authorities
Type of the contracting authority Regional or local authority
Main activity General public services
Type of contract Services
Main CPV code
Place of performance UNITED KINGDOM (UK) more
Country EN; - country: UK
Document type Dynamic purchasing system
Procedure Restricted procedure
Type of bid Submission for one lot only
Award criteria The most economic tender
Regulation European Union
Publication date 2019-02-19 00:00:00
Deadline 2023-04-30 00:00:00
Values 8˙000˙000.00 GBP (estimated total)

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TECHNICAL_SECTION

1 RECEPTION_ID: 19-078860-001

1 DELETION_DATE: 20230430

1 FORM_LG_LIST: EN

1 COMMENTS: From Convertor

LINKS_SECTION

1 XML_SCHEMA_DEFINITION_LINK

1 OFFICIAL_FORMS_LINK

1 FORMS_LABELS_LINK

1 ORIGINAL_CPV_LINK

1 ORIGINAL_NUTS_LINK

CODED_DATA_SECTION

1 REF_OJS

2 COLL_OJ: S

2 NO_OJ: 35

2 DATE_PUB: 20190219

1 NOTICE_DATA

2 NO_DOC_OJS: 2019/S 035-078949

2 URI_LIST

3 --- URI_DOC   value: http://ted.europa.eu/udl?uri=TED:NOTICE:078949-2019:TEXT:EN:HTML

2 LG_ORIG: EN

2 ISO_COUNTRY

INFO: UK

2 IA_URL_GENERAL: https://www.sheffield.gov.uk/

2 IA_URL_ETENDERING: https://procontract.due-north.com/Advert/Index?advertId=c36af937-57b7-e811-80ed-005056b64545

2 ORIGINAL_CPV: Printed matter and related products

INFOCODE: 22000000

2 ORIGINAL_CPV: Printed books, brochures and leaflets

INFOCODE: 22100000

2 ORIGINAL_CPV: Miscellaneous printed matter

INFOCODE: 22900000

2 ORIGINAL_CPV: Printing and related services

INFOCODE: 79800000

2 ORIGINAL_CPV: Printing and delivery services

INFOCODE: 79823000

2 ORIGINAL_CPV: Printing and distribution services

INFOCODE: 79824000

2 ORIGINAL_CPV: Postal and telecommunications services

INFOCODE: 64000000

2 ORIGINAL_CPV: Various office equipment and supplies

INFOCODE: 30190000

2 ORIGINAL_CPV: Business services: law, marketing, consulting, recruitment, printing and security

INFOCODE: 79000000

2 ORIGINAL_CPV: Printing services

INFOCODE: 79810000

2 ORIGINAL_CPV: Motion picture and video services

INFOCODE: 92100000

2 ORIGINAL_CPV: Document creation, drawing, imaging, scheduling and productivity software package

INFOCODE: 48300000

2 ORIGINAL_CPV: Advertising and marketing services

INFOCODE: 79340000

2 ORIGINAL_CPV: Market research services

INFOCODE: 79310000

2 VALUES

3 --- VALUE   value: 8000000

1 CODIF_DATA

2 DS_DATE_DISPATCH: 20190214

2 DT_DATE_FOR_SUBMISSION: 20230430 23:55

2 AA_AUTHORITY_TYPE: Regional or local authority

INFOCODE: 3

2 TD_DOCUMENT_TYPE: Dynamic purchasing system

INFOCODE: Y

2 NC_CONTRACT_NATURE: Services

INFOCODE: 4

2 PR_PROC: Restricted procedure

INFOCODE: 2

2 RP_REGULATION: European Union

INFOCODE: 4

2 TY_TYPE_BID: Submission for one lot only

INFOCODE: 2

2 AC_AWARD_CRIT: The most economic tender

INFOCODE: 2

2 MA_MAIN_ACTIVITIES: General public services

INFOCODE: S

2 HEADING: 01C02

2 INITIATOR: 01

TRANSLATION_SECTION

1 ML_TITLES

2 ML_TI_DOC

3 --- TI_CY   value: Обединено кралство

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Печатни материали и свързани с тях продукти

2 ML_TI_DOC

3 --- TI_CY   value: Spojené království/Velká Británie

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Tiskařské výrobky a související produkty

2 ML_TI_DOC

3 --- TI_CY   value: Forenede Kongerige, Det

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Tryksager og beslægtede produkter

2 ML_TI_DOC

3 --- TI_CY   value: das Vereinigte Königreich

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Drucksachen und zugehörige Erzeugnisse

2 ML_TI_DOC

3 --- TI_CY   value: Ηνωμένο Βασίλειο

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Έντυπο υλικό και συναφή προϊόντα

2 ML_TI_DOC

3 --- TI_CY   value: United Kingdom

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Printed matter and related products

2 ML_TI_DOC

3 --- TI_CY   value: Reino Unido

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Impresos y productos relacionados

2 ML_TI_DOC

3 --- TI_CY   value: Suurbritannia / Ühendkuningriik

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Trükised ja seonduvad tooted

2 ML_TI_DOC

3 --- TI_CY   value: Yhdistynyt kuningaskunta

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Painotuotteet ja vastaavat tuotteet

2 ML_TI_DOC

3 --- TI_CY   value: Royaume-Uni

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Imprimés et produits connexes

2 ML_TI_DOC

3 --- TI_CY   value: Ríocht Aontaithe, an

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Printed matter and related products

2 ML_TI_DOC

3 --- TI_CY   value: Ujedinjena Kraljevina

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Tiskani materijal i srodni proizvodi

2 ML_TI_DOC

3 --- TI_CY   value: Egyesült Királyság

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Nyomtatott anyagok és kapcsolódó termékek

2 ML_TI_DOC

3 --- TI_CY   value: Regno Unito

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Stampati e prodotti affini

2 ML_TI_DOC

3 --- TI_CY   value: Jungtinė Karalystė, Didžioji Britanija

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Spaudiniai ir susiję produktai

2 ML_TI_DOC

3 --- TI_CY   value: Apvienotā Karaliste

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Iespieddarbi un saistītie izdevumi

2 ML_TI_DOC

3 --- TI_CY   value: Ir-Renju Unit

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Materjal stampat u prodotti relatati

2 ML_TI_DOC

3 --- TI_CY   value: Verenigd Koninkrijk

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Drukwerk en aanverwante producten

2 ML_TI_DOC

3 --- TI_CY   value: Zjednoczone Królestwo

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Druki i produkty podobne

2 ML_TI_DOC

3 --- TI_CY   value: Reino Unido

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Material impresso e afins

2 ML_TI_DOC

3 --- TI_CY   value: Regatul Unit

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Imprimate şi produse conexe

2 ML_TI_DOC

3 --- TI_CY   value: Spojené kráľovstvo

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Tlačené výrobky a príbuzné produkty

2 ML_TI_DOC

3 --- TI_CY   value: Združeno kraljestvo

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Tiskano gradivo in z njim povezani izdelki

2 ML_TI_DOC

3 --- TI_CY   value: Förenade kungariket

3 --- TI_TOWN   value: Sheffield

3 TI_TEXT

L: 4 --- key: (P)   value: Trycksaker och tillhörande produkter

1 ML_AA_NAMES

2 AA_NAME: Sheffield City Council

FORM_SECTION

1 F02_2014

2 LEGAL_BASIS

INFO: 32014L0024

2 CONTRACTING_BODY

3 ADDRESS_CONTRACTING_BODY

L: 4 --- key: (OFFICIALNAME)   value: Sheffield City Council

L: 4 --- key: (ADDRESS)   value: Level 8, East Wing, Moorfoot

L: 4 --- key: (TOWN)   value: Sheffield

L: 4 --- key: (POSTAL_CODE)   value: S1 4PL

INFO4: UK

4 COUNTRY

L: 4 --- key: (CONTACT_POINT)   value: Paula Martin

L: 4 --- key: (PHONE)   value: +44 1142735624

L: 4 --- key: (E_MAIL)   value: Paula.martin@sheffield.gov.uk

L: 4 --- key: (URL_GENERAL)   value: https://www.sheffield.gov.uk/

L: 4 --- key: (URL_BUYER)   value: https://www.sheffield.gov.uk/

3 ADDRESS_CONTRACTING_BODY_ADDITIONAL

L: 4 --- key: (OFFICIALNAME)   value: Barnsley, Doncaster, Rotherham and Sheffield Combined Authority

L: 4 --- key: (ADDRESS)   value: 11 Broad Street West

L: 4 --- key: (TOWN)   value: Sheffield

L: 4 --- key: (POSTAL_CODE)   value: S1 2BQ

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: enquiries@sheffieldcityregion.org.uk

L: 4 --- key: (URL_GENERAL)   value: https://sheffieldcityregion.org.uk/

3 ADDRESS_CONTRACTING_BODY_ADDITIONAL

L: 4 --- key: (OFFICIALNAME)   value: Southampton City Council

L: 4 --- key: (ADDRESS)   value: Civic Centre Road

L: 4 --- key: (TOWN)   value: Southampton

L: 4 --- key: (POSTAL_CODE)   value: SO14 7LY

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: gateway@southampton.gov.uk

L: 4 --- key: (URL_GENERAL)   value: www.southampton.gov.uk

3 ADDRESS_CONTRACTING_BODY_ADDITIONAL

L: 4 --- key: (OFFICIALNAME)   value: Blackburn with Darwen Borough Council

L: 4 --- key: (ADDRESS)   value: King William Street

L: 4 --- key: (TOWN)   value: Blackburn

L: 4 --- key: (POSTAL_CODE)   value: BB1 7DY

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: info@blackburn.gov.uk

L: 4 --- key: (URL_GENERAL)   value: www.blackburn.gov.uk

3 ADDRESS_CONTRACTING_BODY_ADDITIONAL

L: 4 --- key: (OFFICIALNAME)   value: Bolton Metropolitan Borough Council

L: 4 --- key: (ADDRESS)   value: Town Hall, Victoria Square

L: 4 --- key: (TOWN)   value: Bolton

L: 4 --- key: (POSTAL_CODE)   value: BL1 1RU

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: purchasing.admin@bolton.gov.uk

L: 4 --- key: (URL_GENERAL)   value: https://www.bolton.gov.uk

3 ADDRESS_CONTRACTING_BODY_ADDITIONAL

L: 4 --- key: (OFFICIALNAME)   value: Rotherham Metropolitan Borough Council

L: 4 --- key: (ADDRESS)   value: Riverside House, Main Street

L: 4 --- key: (TOWN)   value: Rotherham

L: 4 --- key: (POSTAL_CODE)   value: S60 1AE

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: yvonne.dutton@rotherham.gov.uk

L: 4 --- key: (URL_GENERAL)   value: www.rotherham.gov.uk

3 ADDRESS_CONTRACTING_BODY_ADDITIONAL

L: 4 --- key: (OFFICIALNAME)   value: Barnsley Metropolitan Borough Council

L: 4 --- key: (ADDRESS)   value: PO Box 634

L: 4 --- key: (TOWN)   value: Barnsley

L: 4 --- key: (POSTAL_CODE)   value: S70 9GG

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: online@barnsley.gov.uk

L: 4 --- key: (URL_GENERAL)   value: https://www.barnsley.gov.uk

3 ADDRESS_CONTRACTING_BODY_ADDITIONAL

L: 4 --- key: (OFFICIALNAME)   value: Doncaster Metropolitan Borough Council

L: 4 --- key: (ADDRESS)   value: Civic Office, Waterdale

L: 4 --- key: (TOWN)   value: Doncaster

L: 4 --- key: (POSTAL_CODE)   value: DN1 3BU

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: procurement@doncaster.gov.uk

L: 4 --- key: (URL_GENERAL)   value: http://www.doncaster.gov.uk

3 JOINT_PROCUREMENT_INVOLVED

3 CENTRAL_PURCHASING

3 DOCUMENT_FULL

3 --- URL_DOCUMENT   value: https://procontract.due-north.com/Advert/Index?advertId=c36af937-57b7-e811-80ed-005056b64545

3 ADDRESS_FURTHER_INFO

L: 4 --- key: (OFFICIALNAME)   value: Panacea Applications Ltd

L: 4 --- key: (TOWN)   value: London

INFO4: UK

4 COUNTRY

L: 4 --- key: (E_MAIL)   value: support@panacea-software.com

L: 4 --- key: (URL_GENERAL)   value: https://app.panacea-software.com/sheffield

3 --- URL_PARTICIPATION   value: https://app.panacea-software.com/sheffield

3 CA_TYPE

3 CA_ACTIVITY

2 OBJECT_CONTRACT

3 TITLE

L: 4 --- key: (P)   value: Print and Communications Services, Dynamic Purchasing System via Panacea

3 --- REFERENCE_NUMBER   value: DN355459

3 CPV_MAIN

4 CPV_CODE

3 TYPE_CONTRACT

3 SHORT_DESCR

L: 4 --- key: (P)   value: For use by or on behalf of all UK Public Sector Bodies, Local Authorities and NHS Trust.

L: 4 --- key: (P)   value: The Council has a significant ongoing requirement for print and other communications products and services. These are used to help to inform the residents of Sheffield about the work of the Council and the services it offers. Where we are unable to undertake this type or volume of print activity in house we need to use external suppliers to undertake this on our behalf.

L: 4 --- key: (P)   value: In order to procure in a flexible, open and transparent manner we have chosen to offer this opportunity via a Dynamic Purchasing System (DPS) under the PCR 2015 regulations. The DPS will provide an effective route to market for the print, design, advertising, marketing and public relations services required by SCC for services which cannot be delivered in-house.

3 --- VAL_ESTIMATED_TOTAL   value: 8000000

3 LOT_DIVISION

4 LOT_ONE_ONLY

L: 4 --- key: (LOT_MAX_ONE_TENDERER)   value: 17

3 OBJECT_DESCR

4 TITLE

5 P: Standard Print

L: 4 --- key: (LOT_NO)   value: 1

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category covers printing and delivery of materials including posters, leaflets, booklets or brochures, flyers, stationery, NCR forms and high volume copying, on any of the following: SRA1/B1, SRA2/B2 or SRA3/B3 sheet fed litho presses, web-offset presses, digital presses.

5 P: Examples include (but not limited to):

5 P: — A4/A5/99 x 210 mm brochures, leaflets or flyers,

5 P: — A4/A3/A2/A1 posters,

5 P: — oversize A4/A5 pocket folders,

5 P: — forms, NCR pads, headed paper, compliment slips, business cards, envelopes, receipt books,

5 P: — magazines and newsletters,

5 P: — documents, council meeting papers and agendas*, reports.

5 P: *Where printed materials are subject to statutory timing requiring same-day or 24-hour turnaround, the selection criteria will include the supplier’s proximity to the buying authority and speed of delivery service offered.

5 P: Suppliers shall ensure printed products supplied under the Framework meet the mandatory minimum standards set out by the Government buying standards

5 P: www.gov.uk/government/publications/sustainable-procurement-the-gbs-for-paper-and-paper-products

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Distribution and Mailing

L: 4 --- key: (LOT_NO)   value: 2

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category covers distribution and or preparing mailings for delivery by Royal Mail and other delivery providers.

5 P: Examples include (but not limited to):

5 P: — personalisation and mailing — e.g. printing, collating and match-mailing varying documents, personalised letter(s) and printed reply envelopes and stuffing in envelopes. Apply mail-sort order and bag to royal-mail requirements to attract optimal postal discounts, and post using required class.

5 P: The Council has an in-house Corporate Mail facility that will always be the first port of call for items under this lot; however the Council will periodically have a requirement for external providers of postal services to supplement the in-house provision.

5 P: In-house Corporate Mail process 1 200 000 postage items per annum, in addition there are approximately 1 700 000 items in transactional mailings, as well as 1 000 000 in electoral mailings bringing the total units processed to 3 900 000.

5 P: The mailings are processed under Mail Mark, Clean Mail, Business mail advance, 1 class, 2 class, recorded delivery, and special delivery services and in addition we require Business reply services, Packet services and Local Pouch delivery and collection once a week across Sheffield.

FT: st

FT: nd

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Courier Services

L: 4 --- key: (LOT_NO)   value: 3

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: Corporate Mail requires the services of couriers from time to time. We have internal access to delivery transport and personnel but we periodically have additional demand. Spend on this service provision is in the region of 35 000 000 GBP per annum.

5 P: Bidding suppliers should also be able to provide adhoc cover for short notice delivery and collection runs to schools/and other SCC sites.

5 P: The pricing matrix is split into delivery locations utilising Sheffield Postcodes and proximity from the City Centre in distance.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Large Format, Signage and Display Printing

L: 4 --- key: (LOT_NO)   value: 4

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category covers the production of large posters, signage and display boards.

5 P: Examples include (but not limited to):

5 P: — A2–A0 size 4 colour inkjets onto satin photo paper 170 gsm mounted on 3 mm–5 mm Foamex board,

5 P: — large format display stands,

5 P: — signage*, lamp-post banners, outdoor advertising, buildings and livery,

5 P: — “pop up”/“pull up” display stands,

5 P: — large and small format vinyl print and affixing, including PVC banners printed 4 colour, hemming and eye-letting, for indoor and outdoor use,

5 P: — “six-sheet” (1 750 mm x 1 185 mm) and bespoke (3 250 mm x 1 200 mm) posters,

5 P: — vehicle livery.

5 P: *For signage and livery; where site visits and on-site measurements are required, this will be requested through quote process and any travel expenses should be quoted within the price estimate.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Security Printing/Confidential Print

L: 4 --- key: (LOT_NO)   value: 5

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category covers all secure and confidential printing for the Council and its partners and includes:

5 P: examples include (but not limited to):

5 P: — parking stationery e.g. parking permits/discs, such as a PCN rolls,

5 P: — confidential service reports, confidential statement of cases (investigation into staff), contracts for commercial services, surveyors reports for planning, democratic — agendas, audits, EMT/CMT, cabinet reports,

5 P: — mail merges (i.e. admissions letters for schools).

5 P: Where printed materials are subject to statutory timing requiring same-day or 24-hour turnaround, the selection criteria will include the supplier’s proximity to the buying authority and speed of delivery service offered.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Electoral Print

L: 4 --- key: (LOT_NO)   value: 6

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category also covers electoral and electoral registration printing in accordance with the Electoral Commissions guidelines and procedures, it may include downstream postage, bidders on this lot need to also complete the relevant lot 2 questions in respect of batching and mailing, etc.

5 P: The supplier must have a proven track record of delivery election and election registration print.

5 P: Postal packs have to be produced at printers within a 2 hours’ drive of our offices. This is to facilitate the QA testing we have to do.

5 P: The requirements of electoral print include (but are not restricted to):

5 P: — postal vote mailings (95 000) including outgoing envelope, ballot paper, postal vote statement, ballot paper envelope, return envelope, spares and samples,

5 P: — polling station ballet papers (348 000 ordinary in books of 100 and 4 400 tendered 220 books of 20),

5 P: — large format ballot papers (approximately 500 per election),

5 P: — see additional secure print specification sheet (Appendix A),

5 P: — election annual canvas.

5 P: Sheffield City Council would expect all confidential and sensitive material to be stored within a secure environment; bidders will be expected to hold the correct security credentials to bid for this lot.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Branded Promotional Products, Specialist Printing and Binders

L: 4 --- key: (LOT_NO)   value: 7

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category covers items such as (but not limited to) the below:

5 P: — tote bags,

5 P: — T-shirts,

5 P: — bespoke pens,

5 P: — bespoke pencils,

5 P: — mugs,

5 P: — sports drinking bottles,

5 P: — USB sticks,

5 P: — stickers.

5 P: We require suppliers to be able to work with Sheffield City Council to support in developing our range of approved branded products.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Creative Services Design, Animation and Artwork for Print and Digital Media

L: 4 --- key: (LOT_NO)   value: 8

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category spans from concept designs for large campaigns to creative design and simple artwork following a style guide — for print and new media.

5 P: Creative concepts should be appropriate for the audience and intended channel, support the campaign’s key messages and for its intended output and must strictly adhere to Sheffield City Council’s Corporate Identity Standards.

5 P: All artwork must be produced and submitted using the latest Adobe Creative Cloud software.

5 P: All copyright of content created must be signed over to Sheffield City Council on completion of work. For details of how we will interpret Intellectual Property please refer to our Framework and Call Off Terms and Conditions appended in Document 4 of 4.

5 P: All concepts and final drafts must be provided to designated Sheffield City Council communications officer for approval.

5 P: Examples include (but are not limited to):

5 P: — concepts for campaigns, branding and/or individual items,

5 P: — design for advertising, print and/or digital media (see lot 9),

5 P: — illustration, image search and image manipulation,

5 P: — artwork in appropriate format for print, online, social media or digital media,

5 P: — creation of templates for branded materials, presentations, advertisements or banner pages,

5 P: — updating previous artwork with new concept.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Photography and Film Making

L: 4 --- key: (LOT_NO)   value: 9

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This lot is required to undertake relevant photography or filming projects for any given requirement. This category includes photography and film making services for editorial, advertising, technical, promotional or marketing needs.

5 P: Suppliers may be subject to a Disclosure and Barring Service (DBS) check before undertaking work with children and young people and will need to abide by the Council’s consent policy and protocol.

5 P: Suppliers will be required to submit photography electronically to the designated Sheffield City Council communications officer either via email, FTP or on-line transfer for approval before finalisation.

5 P: Suppliers must ensure they adhered to GDPR legislation when taking photographs and filming of individuals by using the SCC permission form appended.

5 P: All copyright of content created and photographed is to be signed over to Sheffield City Council. For details of how we will interpret Intellectual Property please refer to our Framework and Call Off Terms and Conditions appended in Document 4 of 4.

5 P: All artwork must be produced and submitted using format compatible with Adobe Creative Cloud.

5 P: Any travel expenses must be provided and itemised within the quotation provided.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Illustration

L: 4 --- key: (LOT_NO)   value: 10

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: While the in-house design team are able to produce illustration work to brief there may be times when a specific style is required. Finite capacity in-house can also trigger the need to commission freelance illustrators.

5 P: All proofs and finished artwork should be provided in digital format. Pieces should be supplied print ready if required, and once submitted remain the property of Sheffield City Council.

5 P: Commissions may include (but are not limited to):

5 P: — figurative illustration,

5 P: — maps,

5 P: — buildings,

5 P: — narrative work,

5 P: — editorial images,

5 P: — instructional diagrams,

5 P: — character design.

5 P: Digital artwork must be produced and submitted using software compatible with the latest Adobe Creative Cloud software. Non digital work should be submitted in high resolution (minimum 300 dpi).

5 P: For details of how we will interpret Intellectual Property please refer to our Form of Supplier Agreement appended in Document 4.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Copywriting and Proof-Reading

L: 4 --- key: (LOT_NO)   value: 11

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category will involve copywriting for a diverse range of subjects normally covered in local authorities. The content may be promotional, factual, confidential or technical. It also covers sub-editing and proof-reading services for any briefings, documents and online materials, as well as design or artwork produced.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Digital Communications (Content Writing)

L: 4 --- key: (LOT_NO)   value: 12

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category covers all areas of digital communications content. The creative design element of this lot is covered in lot 6.

5 P: Examples include (but are not limited to):

5 P: — website development,

5 P: — e-newsletters and email marketing,

5 P: — web content development and creative input,

5 P: — e-brochures (using Flash/Java/HTML 5 technology),

5 P: — social media marketing including Facebook, Twitter, Instagram, Pinterest,

5 P: — google ads,

5 P: — interactive pdfs,

5 P: — search engine optimisation,

5 P: — mobile marketing,

5 P: — page turn software,

5 P: — QR codes,

5 P: — infographics.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Marketing Communications

L: 4 --- key: (LOT_NO)   value: 13

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category allows us to commission a company to run a complete marketing campaign or specific areas of specialism on behalf of Sheffield City Council.

5 P: Examples include (but are not limited to):

5 P: — strategic communication advice and guidance to help Council services to achieve their objectives by communicating the right messages, to the right people, in the right way, and at the right time,

5 P: — producing and implementing new communication campaigns using the “in-house” style and corporate identity,

5 P: — implementing existing campaigns,

5 P: — evaluating marketing and communications activity.

5 P: Work may include (but is not limited to):

5 P: — setting communication objectives,

5 P: — identifying key messages,

5 P: — identifying key audience,

5 P: — obtaining required resources,

5 P: — evaluation of activity,

5 P: — social marketing,

5 P: — digital marketing,

5 P: — direct marketing,

5 P: — public relations,

5 P: — copywriting,

5 P: — proofreading,

5 P: — business-to-business,

5 P: — business-to-consumer,

5 P: — internal communications,

5 P: — public consultation.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Internal and Change Communications

L: 4 --- key: (LOT_NO)   value: 14

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category allows us to commission a company to provide communications support to an internal communications campaign or change programme within the Council on behalf of our service.

5 P: Examples include (but are not limited to):

5 P: — leading the communications work stream of a change programme,

5 P: — developing a communications strategy and plan to support a change programme or internal communications campaign,

5 P: — delivering the communications activities within an existing internal or change communications plan, which may include, but are not limited to:

5 P: —— developing communication objectives,

5 P: —— identifying key messages,

5 P: —— identifying target audiences,

5 P: —— conducting stakeholder analysis,

5 P: —— developing new communication channels/using existing ones for dissemination of messages,

5 P: —— running employee engagement workshops,

5 P: —— intranet and/or web authoring,

5 P: —— evaluation.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: External Affairs

L: 4 --- key: (LOT_NO)   value: 15

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category allows us to commission a company, agency or associate to run a media and PR campaign or produce specific releases on behalf of Sheffield City Council.

5 P: Work may include (but is not limited to):

5 P: — advice for Council services on how to use media relations to communicate effectively with their target audience(s),

5 P: — identification of the media that will reach these groups, including specialist trade media where appropriate,

5 P: — the distillation of large amounts of complex information,

5 P: — spotting the “story” that will interest the media,

5 P: — filtering for anything that might be sensitive or inappropriate in the wider Council context,

5 P: — anticipating and preparing for any potential negative pitfalls in a story,

5 P: — copywriting in a style appropriate for the media,

5 P: — briefing photographers,

5 P: — obtaining approvals and amendments from the appropriate officers and members,

5 P: — targeting the individual journalists and producers who will cover a particular story,

5 P: — liaising with the media to “sell in” the story,

5 P: — media training, interview preparation and practice with spokespeople,

5 P: — the planning and delivery of media campaigns to accompany Council communications campaigns,

5 P: — dealing with reactive media enquiries on behalf of the Council,

5 P: — strategic reputation management,

5 P: — crisis communications support.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Media Buying

L: 4 --- key: (LOT_NO)   value: 16

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: The local authority spends around 115 000 GBP annually on media to support its business. We are looking for either individual providers of the below or buyers to purchase on behalf of SCC. This includes but is not limited to:

5 P: — large format advertising (paper and digital),

5 P: — small format advertising (paper and digital),

5 P: — publications advertising,

5 P: — public transport advertising,

5 P: — media advertising,

5 P: — radio advertising.

5 P: Providers would be required to provide (but not limited to) the below:

5 P: — audience reach statistics,

5 P: — outcomes and evaluation reporting,

5 P: — GDPR compliance.

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

3 OBJECT_DESCR

4 TITLE

5 P: Consultation/Surveying

L: 4 --- key: (LOT_NO)   value: 17

4 CPV_ADDITIONAL

5 CPV_CODE

4 SHORT_DESCR

5 P: This category will allow the LA to commission consultation and research work, when required, to engage with identified customers. Such work may include:

5 P: — manage consultation and engagement,

5 P: — connect to digital consultation tools,

5 P: — online consultation and survey tool,

5 P: — responsive design for the devices people use — mobile/tablet compatible,

5 P: — user-friendly administration dashboard,

5 P: — upload predesigned question types — matrix, dropdown, ranking,

5 P: — rich media embeds — video, pictures, documents, and receive responder downloads,

5 P: — linear and non-linear structure which includes skip logic,

5 P: — share preview mode,

5 P: — question bank,

5 P: — download data spreadsheets,

5 P: — dedicated account management,

5 P: — user engagement budget simulator,

5 P: — collect meaningful and insightful responses,

5 P: — configuration — simulate outcome scenarios,

5 P: — generate detailed analysis,

5 P: — response coding — tagging recurring themes,

5 P: — summary report facility — pdf snapshot of responses,

5 P: — user-friendly knowledge base — help articles,

5 P: — link to specific comment points from outside the system (e.g. through pdf or online maps).

4 AC

5 AC_PROCUREMENT_DOC

L: 4 --- key: (DURATION)   value: 48

4 RENEWAL

4 RENEWAL_DESCR

5 P: X1 24 months, subject to satisfactory performance and price.

4 NO_ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

2 LEFTI

3 ECONOMIC_CRITERIA_DOC

3 TECHNICAL_CRITERIA_DOC

2 PROCEDURE

3 PT_RESTRICTED

3 DPS

3 DPS_ADDITIONAL_PURCHASERS

3 NO_CONTRACT_COVERED_GPA

3 --- DATE_RECEIPT_TENDERS   value: 2023-04-30

3 --- TIME_RECEIPT_TENDERS   value: 23:55

3 --- DATE_DISPATCH_INVITATIONS   value: 2019-02-18

3 LANGUAGES

INFO4: EN

4 LANGUAGE

3 --- DURATION_TENDER_VALID   value: 48

2 COMPLEMENTARY_INFO

3 RECURRENT_PROCUREMENT

3 ADDRESS_REVIEW_BODY

L: 4 --- key: (OFFICIALNAME)   value: Sheffield City Council

L: 4 --- key: (TOWN)   value: Sheffield

INFO4: UK

4 COUNTRY

3 --- DATE_DISPATCH_NOTICE   value: 2019-02-14

79+1