Provision of a Replacement Integrated Communication Control System and Mobilising Solution

contract notice

Following the summary about the notice 2019/S 160-394710 dispatched in the year 2019.

Contracting authority Bedfordshire Fire and Rescue Authority 2 info
Bedford (UKH24) more authorities
Type of the contracting authority Regional or local authority
Main activity Other
Type of contract Services
Main CPV code
Place of performance Bedford (UKH24) more
Country EN; - country: UK
Document type Contract notice
Procedure Competitive procedure with negotiation
Type of bid Submission for all lots
Award criteria Lowest price
Regulation European Union
Publication date 2019-08-21 00:00:00
Deadline 2019-09-25 00:00:00
Values 1˙800˙000.00 GBP (estimated total)
Ref. No. Doc: 2019/S 070-165196

2019/S 070-165196 (prior information notice)

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TECHNICAL_SECTION

1 RECEPTION_ID: 19-404770-001

1 DELETION_DATE: 20190925

1 FORM_LG_LIST: EN

1 COMMENTS: From Convertor

LINKS_SECTION

1 XML_SCHEMA_DEFINITION_LINK

1 OFFICIAL_FORMS_LINK

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CODED_DATA_SECTION

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2 COLL_OJ: S

2 NO_OJ: 160

2 DATE_PUB: 20190821

1 NOTICE_DATA

2 NO_DOC_OJS: 2019/S 160-394710

2 URI_LIST

3 --- URI_DOC   value: http://ted.europa.eu/udl?uri=TED:NOTICE:394710-2019:TEXT:EN:HTML

2 LG_ORIG: EN

2 ISO_COUNTRY

INFO: UK

2 IA_URL_GENERAL: https://www.bedsfire.gov.uk/home.aspx

2 IA_URL_ETENDERING: https://www.delta-esourcing.com/

2 ORIGINAL_CPV: Communications network

INFOCODE: 32412000

2 VALUES

3 --- VALUE   value: 1800000

2 REF_NOTICE

3 --- NO_DOC_OJS   value: 2019/S 070-165196

1 CODIF_DATA

2 DS_DATE_DISPATCH: 20190819

2 DT_DATE_FOR_SUBMISSION: 20190925 16:00

2 AA_AUTHORITY_TYPE: Regional or local authority

INFOCODE: 3

2 TD_DOCUMENT_TYPE: Contract notice

INFOCODE: 3

2 NC_CONTRACT_NATURE: Services

INFOCODE: 4

2 PR_PROC: Competitive procedure with negotiation

INFOCODE: B

2 RP_REGULATION: European Union

INFOCODE: 4

2 TY_TYPE_BID: Submission for all lots

INFOCODE: 1

2 AC_AWARD_CRIT: The most economic tender

INFOCODE: 2

2 MA_MAIN_ACTIVITIES: Other

INFOCODE: 8

2 HEADING: 01C02

2 INITIATOR: 01

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FORM_SECTION

1 F02_2014

2 LEGAL_BASIS

INFO: 32014L0024

2 CONTRACTING_BODY

3 ADDRESS_CONTRACTING_BODY

L: 4 --- key: (OFFICIALNAME)   value: Bedfordshire Fire and Rescue Authority

L: 4 --- key: (ADDRESS)   value: 92 Southfields Road, Kempston

L: 4 --- key: (TOWN)   value: Bedford

L: 4 --- key: (POSTAL_CODE)   value: MK42 7NR

INFO4: UK

4 COUNTRY

L: 4 --- key: (CONTACT_POINT)   value: Elli Nikolaou

L: 4 --- key: (PHONE)   value: +44 1234845140

L: 4 --- key: (E_MAIL)   value: procurement@bedsfire.gov.uk

L: 4 --- key: (URL_GENERAL)   value: https://www.bedsfire.gov.uk/home.aspx

L: 4 --- key: (URL_BUYER)   value: https://www.bedsfire.gov.uk/home.aspx

3 DOCUMENT_FULL

3 --- URL_DOCUMENT   value: https://www.delta-esourcing.com/

3 ADDRESS_FURTHER_INFO_IDEM

3 ADDRESS_PARTICIPATION_IDEM

3 CA_TYPE

3 --- CA_ACTIVITY_OTHER   value: Emergency Services

2 OBJECT_CONTRACT

3 TITLE

L: 4 --- key: (P)   value: Provision of a Replacement Integrated Communication Control System and Mobilising Solution

3 --- REFERENCE_NUMBER   value: BF0581

3 CPV_MAIN

4 CPV_CODE

3 TYPE_CONTRACT

3 SHORT_DESCR

L: 4 --- key: (P)   value: Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), is inviting expressions of interest from organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution.

L: 4 --- key: (P)   value: The main deliverables of the Solution will include the following:

L: 4 --- key: (P)   value: — provision of all hardware, including but not limited to workstation and server based hardware,

L: 4 --- key: (P)   value: — provision of the core command and control software,

L: 4 --- key: (P)   value: — provision of resilience/fall back arrangements by way of establishing a secondary control location,

L: 4 --- key: (P)   value: — design, development, implementation, configuration, testing, user transition and training,

L: 4 --- key: (P)   value: — provision of maintenance and support services throughout the life of the contract, and

L: 4 --- key: (P)   value: — provision of a new Incident Reporting System (IRS).

3 --- VAL_ESTIMATED_TOTAL   value: 1800000

3 NO_LOT_DIVISION

3 OBJECT_DESCR

4 MAIN_SITE

5 P: Bedford.

4 SHORT_DESCR

5 P: Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), is inviting expressions of interest from suitably qualified organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution.

5 P: The main deliverables of the solution will include the following:

5 P: — provision of all hardware, including but not limited to workstation and server based hardware,

5 P: — provision of the core command and control software,

5 P: — provision of resilience/fall back arrangements by way of establishing a secondary control location at the Authority's reference site,

5 P: — design, development, implementation, configuration, testing, user transition and training,

5 P: — provision of maintenance and support services throughout the life of the contract, and

5 P: — provision of a new Incident Reporting System (IRS).

5 P: During the contract term, the solution will need to obtain ESN accreditation and smoothly and successfully transition from the current Airwave Tetra system to the Emergency Services Network.

5 P: The Authority is conducting this procurement under the Competitive Procedure with Negotiation (‘CPN’) pursuant to Regulation 29 of the Public Contracts Regulations 2015, as amended. In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29. it is anticipated that the contract will be awarded in January 2020 and the formal services phase shall commence on 14.1.2020 for a period of five (5) years from the Go Live Date with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.

5 P: The Authority has set an overall affordability envelope for the delivery of the contract. Submissions with a total whole life cost over the initial five (5) year contract term in excess of 1 800 000 GBP will be disqualified.

5 P: The Authority is not prescribing any specific technologies and/or hosting arrangements and as such all technical solutions put forward will be considered, providing they are capable of meeting the Authority's requirements.

5 P: The Authority is procuring this contract on the basis of an outcomes-based specification with the view of encouraging innovative solutions and ensuring that continuous improvement and further technological development can be achieved during the contract term.

5 P: The Authority reserves its position as to whether it will (or not) enter into contractual arrangements. Subsequently, the publication of the selection questionnaire instructions pack and the invitation to submit initial tenders (ISIT) pack in no way commits the Authority to enter into any contractual relationship with the bidders or any other party.

5 P: The Authority reserves the right to:

5 P: — cancel, postpone, suspend or abort the selection and evaluation process at any stage of this procurement in its entirety,

5 P: — vary the project timetable or procurement process, including without limitation, to introduce further submission requirements, and

5 P: — amend, vary or digress from the process set out in the ISIT pack. In the event of any change to the process, the Authority will inform all bidders of the change.

4 AC

5 AC_QUALITY

AC_CRITERION: Quality (technical quality questions and scenario testing

AC_WEIGHTING: 70

5 AC_COST

AC_CRITERION: Price (whole life costs)

AC_WEIGHTING: 30

L: 4 --- key: (VAL_OBJECT)   value: 1800000

L: 4 --- key: (DURATION)   value: 108

4 RENEWAL

4 RENEWAL_DESCR

5 P: In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29 of the Public Contract Regulations 2015, as amended, it is anticipated that the contract will be awarded in January 2020 and the formal Services Phase shall commence on 14.1.2020 for a period of five (5) years from the go live date (14.1.2021) with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.

5 P: The procurement assumes an implementation period of or around 12 months.

5 P: As such, the earliest renewal date will be in January 2026.

L: 4 --- key: (NB_MIN_LIMIT_CANDIDATE)   value: 3

4 NO_ACCEPTED_VARIANTS

4 OPTIONS

4 OPTIONS_DESCR

5 P: In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29 of the Public Contract Regulations 2015, as amended, it is anticipated that the contract will be awarded in January 2020 and the formal services phase shall commence on 14.1.2020 for a period of five (5) years from the go live date (14.1.2021) with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.

4 NO_EU_PROGR_RELATED

4 INFO_ADD

5 P: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/Y4A5FXQUEN

2 LEFTI

3 SUITABILITY

L: 4 --- key: (P)   value: Bidders are requested to refer to the selection questionnaire instructions pack and the invitation to submit initial tenders (ISIT) pack.

3 ECONOMIC_CRITERIA_DOC

3 TECHNICAL_CRITERIA_DOC

3 PERFORMANCE_CONDITIONS

L: 4 --- key: (P)   value: Bidders are requested to refer to the selection questionnaire instructions pack and the invitation to submit initial tenders (ISIT) pack.

3 PERFORMANCE_STAFF_QUALIFICATION

2 PROCEDURE

3 PT_COMPETITIVE_NEGOTIATION

3 REDUCTION_RECOURSE

3 RIGHT_CONTRACT_INITIAL_TENDERS

3 NO_CONTRACT_COVERED_GPA

3 --- NOTICE_NUMBER_OJ   value: 2019/S 070-165196

3 --- DATE_RECEIPT_TENDERS   value: 2019-09-25

3 --- TIME_RECEIPT_TENDERS   value: 16:00

3 --- DATE_DISPATCH_INVITATIONS   value: 2019-10-18

3 LANGUAGES

INFO4: EN

4 LANGUAGE

3 --- DURATION_TENDER_VALID   value: 3

2 COMPLEMENTARY_INFO

3 RECURRENT_PROCUREMENT

3 ESTIMATED_TIMING

L: 4 --- key: (P)   value: July 2024.

3 INFO_ADD

L: 4 --- key: (P)   value: The contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

L: 4 --- key: (P)   value: The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta

L: 4 --- key: (P)   value: You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

L: 4 --- key: (P)   value: Suppliers must login, go to your response manager and add the following access code: Y4A5FXQUEN

L: 4 --- key: (P)   value: Please ensure you follow any instruction provided to you here.

L: 4 --- key: (P)   value: The use of the Delta eSourcing portal is compulsory and will be the main means of communication and exchange of documents between the Authority and bidders, although the Authority reserves the right at its sole discretion to communicate and/or exchange documents by other means.

L: 4 --- key: (P)   value: For more information about this opportunity, please visit the Delta eSourcing portal at:

L: 4 --- key: (P)   value: https://www.delta-esourcing.com/tenders/UK-UK-Bedford:-Communications-network./Y4A5FXQUEN

L: 4 --- key: (P)   value: To respond to this opportunity, please click here:

L: 4 --- key: (P)   value: https://www.delta-esourcing.com/respond/Y4A5FXQUEN

L: 4 --- key: (P)   value: GO Reference: GO-2019819-PRO-15268119

3 ADDRESS_REVIEW_BODY

L: 4 --- key: (OFFICIALNAME)   value: Bedfordshire Fire and Rescue Authority

L: 4 --- key: (ADDRESS)   value: 92 Southfields Road, Kempston

L: 4 --- key: (TOWN)   value: Bedford

L: 4 --- key: (POSTAL_CODE)   value: MK42 7NR

INFO4: UK

4 COUNTRY

L: 4 --- key: (PHONE)   value: +44 1234845023

L: 4 --- key: (E_MAIL)   value: procurement@bedsfire.gov.uk

L: 4 --- key: (URL)   value: https://www.bedsfire.gov.uk/home.aspx

3 ADDRESS_MEDIATION_BODY

L: 4 --- key: (OFFICIALNAME)   value: Bedfordshire Fire and Rescue Authority

L: 4 --- key: (ADDRESS)   value: 92 Southfields Road, Kempston

L: 4 --- key: (TOWN)   value: Bedford

L: 4 --- key: (POSTAL_CODE)   value: MK42 7NR

INFO4: UK

4 COUNTRY

L: 4 --- key: (PHONE)   value: +44 1234845023

L: 4 --- key: (E_MAIL)   value: procurement@bedsfire.gov.uk

L: 4 --- key: (URL)   value: https://www.bedsfire.gov.uk/home.aspx

3 REVIEW_PROCEDURE

L: 4 --- key: (P)   value: Reviews and appeals will be referred to the Bedfordshire Fire and Rescue Service Assistant Chief Fire Officer or the Deputy Chief Fire Officer.

L: 4 --- key: (P)   value: The procurement, negotiations and any resulting contract will be subject to English law and the exclusive jurisdiction of the English courts.

3 ADDRESS_REVIEW_INFO

L: 4 --- key: (OFFICIALNAME)   value: Bedfordshire Fire and Rescue Authority

L: 4 --- key: (ADDRESS)   value: 92 Southfields Road, Kempston

L: 4 --- key: (TOWN)   value: Bedford

L: 4 --- key: (POSTAL_CODE)   value: MK42 7NR

INFO4: UK

4 COUNTRY

L: 4 --- key: (PHONE)   value: +44 1234845023

L: 4 --- key: (E_MAIL)   value: procurement@bedsfire.gov.uk

L: 4 --- key: (URL)   value: https://www.bedsfire.gov.uk/home.aspx

3 --- DATE_DISPATCH_NOTICE   value: 2019-08-19

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