A New System for a Book Wholesale and Distribution Business

contract notice

Following the summary about the notice 2020/S 144-355943 dispatched in the year 2020.

Contracting authority Cyngor Llyfrau Cymru /Books Council of Wales 1 info
WALES (UKL) more authorities
Type of the contracting authority Other
Main activity Education
Type of contract Supplies
Main CPV code
Place of performance West Wales and The Valleys (UKL1) more
Country EN; - country: UK
Document type Contract notice
Procedure Open procedure
Type of bid Submission for all lots
Award criteria Lowest price
Regulation Not specified
Publication date 2020-07-28 00:00:00
Deadline 2020-08-24 00:00:00
Values 300˙000.00 GBP (estimated total)
Ref. No. Doc: 2019/S 247-608432

Check raw information

View raw data from TED xml.

TECHNICAL_SECTION

1 RECEPTION_ID: 20-367546-001

1 DELETION_DATE: 20200824

1 FORM_LG_LIST: EN

1 COMMENTS: From Convertor

LINKS_SECTION

1 XML_SCHEMA_DEFINITION_LINK

1 OFFICIAL_FORMS_LINK

1 FORMS_LABELS_LINK

1 ORIGINAL_CPV_LINK

1 ORIGINAL_NUTS_LINK

CODED_DATA_SECTION

1 REF_OJS

2 COLL_OJ: S

2 NO_OJ: 144

2 DATE_PUB: 20200728

1 NOTICE_DATA

2 NO_DOC_OJS: 2020/S 144-355943

2 URI_LIST

3 --- URI_DOC   value: http://ted.europa.eu/udl?uri=TED:NOTICE:355943-2020:TEXT:EN:HTML

2 LG_ORIG: EN

2 ISO_COUNTRY

INFO: UK

2 IA_URL_GENERAL: www.llyfrau.cymru

2 IA_URL_ETENDERING: www.sell2wales.gov.uk

2 ORIGINAL_CPV: Software package and information systems

INFOCODE: 48000000

2 ORIGINAL_CPV: Industry specific software package

INFOCODE: 48100000

2 VALUES

3 --- VALUE   value: 300000

2 REF_NOTICE

3 --- NO_DOC_OJS   value: 2019/S 247-608432

1 CODIF_DATA

2 DS_DATE_DISPATCH: 20200724

2 DT_DATE_FOR_SUBMISSION: 20200824 12:00

2 AA_AUTHORITY_TYPE: Other

INFOCODE: 8

2 TD_DOCUMENT_TYPE: Contract notice

INFOCODE: 3

2 NC_CONTRACT_NATURE: Supplies

INFOCODE: 2

2 PR_PROC: Open procedure

INFOCODE: 1

2 RP_REGULATION: Not specified

INFOCODE: Z

2 TY_TYPE_BID: Submission for all lots

INFOCODE: 1

2 AC_AWARD_CRIT: The most economic tender

INFOCODE: 2

2 MA_MAIN_ACTIVITIES: Education

INFOCODE: L

2 HEADING: 08B02

2 INITIATOR: 08

TRANSLATION_SECTION

1 ML_TITLES

2 ML_TI_DOC

3 --- TI_CY   value: Обединено кралство

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Софтуерни пакети и информационни системи

2 ML_TI_DOC

3 --- TI_CY   value: Spojené království/Velká Británie

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Balíky programů a informační systémy

2 ML_TI_DOC

3 --- TI_CY   value: Forenede Kongerige, Det

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Programpakker og informationssystemer

2 ML_TI_DOC

3 --- TI_CY   value: das Vereinigte Königreich

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Softwarepaket und Informationssysteme

2 ML_TI_DOC

3 --- TI_CY   value: Ηνωμένο Βασίλειο

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Πακέτα λογισμικού και συστήματα πληροφορικής

2 ML_TI_DOC

3 --- TI_CY   value: United Kingdom

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Software package and information systems

2 ML_TI_DOC

3 --- TI_CY   value: Reino Unido

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Paquetes de software y sistemas de información

2 ML_TI_DOC

3 --- TI_CY   value: Suurbritannia / Ühendkuningriik

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Tarkvarapaketid ja infosüsteemid

2 ML_TI_DOC

3 --- TI_CY   value: Yhdistynyt kuningaskunta

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Ohjelmatuotteet ja tietojärjestelmät

2 ML_TI_DOC

3 --- TI_CY   value: Royaume-Uni

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Logiciels et systèmes d'information

2 ML_TI_DOC

3 --- TI_CY   value: Ríocht Aontaithe, an

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Software package and information systems

2 ML_TI_DOC

3 --- TI_CY   value: Ujedinjena Kraljevina

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Programski paketi i informacijski sustavi

2 ML_TI_DOC

3 --- TI_CY   value: Egyesült Királyság

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Szoftvercsomag és információs rendszerek

2 ML_TI_DOC

3 --- TI_CY   value: Regno Unito

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Pacchetti software e sistemi di informazione

2 ML_TI_DOC

3 --- TI_CY   value: Jungtinė Karalystė, Didžioji Britanija

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Programinės įrangos paketai ir informacinės sistemos

2 ML_TI_DOC

3 --- TI_CY   value: Apvienotā Karaliste

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Programmatūras pakotne un informācijas sistēmas

2 ML_TI_DOC

3 --- TI_CY   value: Ir-Renju Unit

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Pakketti tas-softwer u sistemi ta' informazzjoni

2 ML_TI_DOC

3 --- TI_CY   value: Verenigd Koninkrijk

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Software en informatiesystemen

2 ML_TI_DOC

3 --- TI_CY   value: Zjednoczone Królestwo

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Pakiety oprogramowania i systemy informatyczne

2 ML_TI_DOC

3 --- TI_CY   value: Reino Unido

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Pacotes de software e sistemas de informação

2 ML_TI_DOC

3 --- TI_CY   value: Regatul Unit

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Pachete software şi sisteme informatice

2 ML_TI_DOC

3 --- TI_CY   value: Spojené kráľovstvo

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Softvérové balíky a informačné systémy

2 ML_TI_DOC

3 --- TI_CY   value: Združeno kraljestvo

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Programski paketi in informacijski sistemi

2 ML_TI_DOC

3 --- TI_CY   value: Förenade kungariket

3 --- TI_TOWN   value: Ceredigion

3 TI_TEXT

L: 4 --- key: (P)   value: Programvara och informationssystem

1 ML_AA_NAMES

2 AA_NAME: Cyngor Llyfrau Cymru /Books Council of Wales

FORM_SECTION

1 NOTICE_UUID: 8444633b-737b-4001-81ec-187bcef6657c

1 F02_2014

2 LEGAL_BASIS

INFO: 32014L0024

2 CONTRACTING_BODY

3 ADDRESS_CONTRACTING_BODY

L: 4 --- key: (OFFICIALNAME)   value: Cyngor Llyfrau Cymru /Books Council of Wales

L: 4 --- key: (ADDRESS)   value: Castell Brychan, Aberystwyth

L: 4 --- key: (TOWN)   value: Ceredigion

L: 4 --- key: (POSTAL_CODE)   value: SY23 2JB

INFO4: UK

4 COUNTRY

L: 4 --- key: (CONTACT_POINT)   value: Mererid Boswell

L: 4 --- key: (PHONE)   value: +44 1970629544

L: 4 --- key: (E_MAIL)   value: mererid.boswell@books.wales

L: 4 --- key: (FAX)   value: +44 1970625385

L: 4 --- key: (URL_GENERAL)   value: www.llyfrau.cymru

L: 4 --- key: (URL_BUYER)   value: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0798

3 DOCUMENT_FULL

3 --- URL_DOCUMENT   value: www.sell2wales.gov.uk

3 ADDRESS_FURTHER_INFO_IDEM

3 ADDRESS_PARTICIPATION_IDEM

3 --- CA_TYPE_OTHER   value: Registered Charity

3 CA_ACTIVITY

2 OBJECT_CONTRACT

3 TITLE

L: 4 --- key: (P)   value: A New System for a Book Wholesale and Distribution Business

3 CPV_MAIN

4 CPV_CODE

3 TYPE_CONTRACT

3 SHORT_DESCR

L: 4 --- key: (P)   value: The Books Council wishes to engage a winning bidder with the capability to deliver a book distribution (wholesale and distribution) system and professional and technical consultancy support to replace several its existing IT Systems between 2020 and 2022. It plans to replace both its existing system and websites. This invitation to tender is only focused upon the system replacement, but proposals should include the system’s ability to interface with other systems, including selling websites.

L: 4 --- key: (P)   value: It is expected that companies choosing to tender will be specialists in the book trade with their systems designed around this. They should be able to provide current and recent examples of successful implementations with other companies in the book trade, and the Book Distribution Industry.

3 --- VAL_ESTIMATED_TOTAL   value: 300000

3 NO_LOT_DIVISION

3 OBJECT_DESCR

4 CPV_ADDITIONAL

5 CPV_CODE

4 CPV_ADDITIONAL

5 CPV_CODE

4 MAIN_SITE

5 P: Aberystwyth.

4 SHORT_DESCR

5 P: The Books Council of Wales is a registered charity, set up over 50 years ago to ensure that Welsh books or books of Welsh content are distributed effectively. After a period of growth, it acts as a distributor to some publishers, and as a Welsh wholesaler to other publishers. The distribution business has a net turnover of GBP 2.7 m per annum and employs 15 members of staff.

5 P: The current system was introduced in 1996, and several developments over the period has meant a complex relationship with other bespoke products including ONIX feeds, EDI ordering, finance system, order to cash, title database, customer database and the e-commerce platform.

5 P: The Books Council of Wales (‘Books Council’) is a national charity (number 505262) which supports the publishing industry in Wales and promotes reading for pleasure. Due to the lack of distributors in Wales, it has acted as a book distributor since the 1970’s, focussing mainly on Welsh customers. The charity’s core functions are to provide specialist editing, design, marketing, and distribution services to ensure high standards of book production and publication in both Welsh and English. Funded by the Welsh Government, it also administers and distribute grants to publishers in Wales from our headquarters in Aberystwyth. Another vital element of our work is the active promotion of reading and literacy across Wales through a range of campaigns, activities, and events.

5 P: The Books Council is not a publisher and does not publish its own titles, it is concentrated on the distribution, wholesale and consignment of books for client publishers.

5 P: The Books Council predominantly distributes books focussing on Wales and the Welsh language. Roughly 50 % of the titles distributed are written in Welsh and the Books Council promotes titles published both by established Welsh publishers and individual authors. Most of the Welsh language publishers are in an exclusive distribution arrangement with the Books Council, whereas English language publishers will have another main distributor, but will use the Books Council to distribute in Wales. Titles cover multiple subject areas, both fiction and non-fiction, children’s books, academic and professional publishing. Books Council also distributes a limited range of non-book items, e.g. toys, especially where complimentary to a book, or meets the requirement of the customers (schools primarily).

5 P: The Books Council’s primary market is the Welsh book trade, libraries, schools and colleges in Wales and sales to the public. It does sell books to the wider UK markets, with some export sales, and acts to some extent as a wholesale operation buying titles from other UK publishers for resale – for example travel guides to Wales, sports titles about Welsh teams and individuals, etc. The Books Council also supplies books on consignment to some customers. It also has the ability, as it does for several clients to provide ‘White Label’ distribution services.

5 P: The Books Council wishes to engage a winning bidder with the capability to deliver a book distribution (wholesale and distribution) system and professional and technical consultancy support to replace several its existing IT Systems between 2020 and 2022. It plans to replace both its existing system and websites. This invitation to tender is only focused upon the system replacement, but proposals should include the system’s ability to interface with other systems, including selling websites.

5 P: It is expected that companies choosing to tender will be specialists in the book trade with their systems designed around this. They should be able to provide current and recent examples of successful implementations with other companies in the book trade, and the Book Distribution Industry.

4 AC

5 AC_QUALITY

AC_CRITERION: Technical specification

AC_WEIGHTING: 65

5 AC_PRICE

AC_WEIGHTING: 35

L: 4 --- key: (DURATION)   value: 120

4 RENEWAL

4 RENEWAL_DESCR

5 P: Contract will be renewed on an annual basis after the initial 10 years.

4 ACCEPTED_VARIANTS

4 NO_OPTIONS

4 NO_EU_PROGR_RELATED

2 LEFTI

3 ECONOMIC_CRITERIA_DOC

3 TECHNICAL_CRITERIA_DOC

3 PERFORMANCE_CONDITIONS

L: 4 --- key: (P)   value: As this project is publicly funded, the Books Council will require a commitment from the winning bidder that it has checked it’s supply chain and confirms that it is an ethical employer, compliant with all employment law, and not subject to any ongoing investigations or charges in relation to modern slavery and human rights abuses in respect of the workers and supply chain that will deliver the contract.

3 PERFORMANCE_STAFF_QUALIFICATION

2 PROCEDURE

3 PT_OPEN

3 NO_CONTRACT_COVERED_GPA

3 --- NOTICE_NUMBER_OJ   value: 2019/S 247-608432

3 --- DATE_RECEIPT_TENDERS   value: 2020-08-24

3 --- TIME_RECEIPT_TENDERS   value: 12:00

3 LANGUAGES

INFO4: EN

4 LANGUAGE

INFO4: CY

4 LANGUAGE

3 --- DURATION_TENDER_VALID   value: 6

3 OPENING_CONDITION

L: 4 --- key: (DATE_OPENING_TENDERS)   value: 2020-08-24

L: 4 --- key: (TIME_OPENING_TENDERS)   value: 12:00

4 PLACE

5 P: Books Council of Wales, Unit 16, Glanrafon Industrial Estate, Aberystwyth, Ceredigion, SY23.

4 INFO_ADD

5 P: Mererid Boswell and Arwel Evans: Financial

5 P: Mike Williams, Arwel Evans, Helgard Krause, Mererid Boswell: Technical

5 P: Mererid Boswell and Arwel Evans: Financial

2 COMPLEMENTARY_INFO

3 NO_RECURRENT_PROCUREMENT

3 INFO_ADD

L: 4 --- key: (P)   value: It is imperative that all systems support the Welsh language and the extended Welsh character set. The core software can be in English, but all external communication must be in both Welsh and English. Text fields must support Welsh (and offer spelling corrections) as well as supporting characters. Certain fields may need to be completed in both Welsh and English (e.g. title descriptions) and reports must have the option for Welsh and/or English headings.

L: 4 --- key: (P)   value: All websites must fully support Welsh. See www.gwales.com where users can select the Welsh or English version. Customers can further select whether correspondence is to be in Welsh or English and all emails and other communications must fully support Welsh.

L: 4 --- key: (P)   value: All portals must also support both languages.

L: 4 --- key: (P)   value: Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=102745.

L: 4 --- key: (P)   value: The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

L: 4 --- key: (P)   value: Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

L: 4 --- key: (P)   value: Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

L: 4 --- key: (P)   value: As part of their tender response, potential contractors are asked to submit a method statement in the form of a community benefits plan setting out how they will deliver ‘Community Benefits’ through the contract.

L: 4 --- key: (P)   value: The community benefits method statement will not be evaluated and scored as part of the tender process. However contractual clauses will set out specific targets for delivery to be agreed within 60 days of commencement of the contract.

L: 4 --- key: (P)   value: (WA Ref:102745)

L: 4 --- key: (P)   value: The buyer considers that this contract is suitable for consortia.

3 ADDRESS_REVIEW_BODY

L: 4 --- key: (OFFICIALNAME)   value: High Court

L: 4 --- key: (ADDRESS)   value: Royal Courts of Justice, The Strand

L: 4 --- key: (TOWN)   value: London

INFO4: UK

4 COUNTRY

3 --- DATE_DISPATCH_NOTICE   value: 2020-07-24

14+1